Saving an Outlook email as a PDF format is an excellent option rather than storing it in the online mailbox. Many users used to do so for reports & backup purposes However, if you save mail as PDF, you can easily access it even if you don’t have an internet connection.
Well, in this write-up, I will show you how to export OLM file, how to transfer OLM file to Windows and how to save Outlook email as PDF with less effort.
Therefore, let’s follow the step-by-step procedure mentioned below for saving mail in Microsoft Outlook 2019, 2016, 2013, 2010, and 2007 as PDF format.
How to Export OLM File?
Follow the below steps for exporting Outlook for Mac Data (.olm) to reduce your inbox size.
- Open Outlook on the Mac PC, go to Tools tab >> choose Export.
- Under Export to Archive File (.olm) wizard, choose the items that you need to export >> select Continue.
- At this time, under Save As box, choose Downloads folder >> click Save.
- After exporting the OLM file, you will receive a notification. Click on Finish.
How to Transfer OLM File to Windows?
There are various Cloud Storage Services available for both Windows & macOS users such as OneDrive, Dropbox, and Google Drive. All you need to do is to just install any of these apps on both Mac and Windows PC. Then upload your OLM files to OneDrive, Dropbox, or Google Drive on Mac and later download those files on Windows PC as needed.
Note: Before uploading your OLM files to any of the Cloud Storage Services mentioned above, check out the space occupied by these applications.
Complete Steps to Save Outlook Email as PDF Format on Windows 10/11
Well, if you are a Windows user and want to save your important mail in MS Outlook 2019, 2016, and 2013 as PDF, follow the below steps:
For Windows 10 Users:
Step 1- Open the Outlook >> choose the email you need to save as a PDF format.
Step 2- Then, go to a File tab >> click Print option.
Step 3- Under the Printer, you have to click on dropdown menu & choose Microsoft Print to PDF. Click Print.
Step 3- Under the window Save Print Output As, choose the location on your system where you need to save your PDF file >> click on Save button.
For Other Windows Versions Users:
Step 1- Open Outlook >> choose the email you need to save as a PDF format.
Step 2- Click on File tab >> click on the Save As.
Step 3- Under Save As window, select the HTML from a dropdown menu & save the Outlook mail as an HTML file in a chosen location.
Step 4- Now, you can convert this HTML file into PDF format using Microsoft Word.
How to Save Mails as PDF in MS Outlook 2010?
For saving emails as PDF in MS Outlook 2010, you’ve to first save email in the HTML format. Then, convert that HTML file into the PDF. In order to do so, follow the beneath steps carefully:
- Open Microsoft Outlook >> choose the email you need to save as a PDF format.
- Go to File tab >> select the Save As.
- Then, choose the location to save the Outlook messages as PDF file in the Save As windows.
- After this, click on the dropdown menu of Save as Type >> click HTML >> Save.
- Now, open MS Word >> click on File tab >> Open.
- Choose the HTML file that you have recently saved.
- Then, click on File tab >> Save As.
- At this time, choose a location where you need to save your PDF file.
- Now, choose a PDF format in the Save as Type drop-down menu >> click Save option.
How to Save Outlook Email as PDF Format in MS Outlook 2007?
To do this, follow the below steps:
Step 1- Open Outlook >> choose the email that you need to save as the PDF file.
Step 2- Next, use the CTRL + A keys together to select the email text and Ctrl + C keys to copy the mail text.
Step 3- Then, open a blank MS Word document & paste the text in it that you have copied.
Step 4- Go to the button Microsoft Office, choose Save As >> click on PDF or XPS.
Step 5- In a Save as Type, choose PDF >> click OK.
Step 6- Click on Publish in order to save a file as a PDF.
Recommended Solution: Use Stellar Converter for OLM
Well, converting Outlook emails to PDF is the best option to keep them safe. Therefore, it is suggested to use the versatile Stellar Converter for OLM tool for converting Outlook mails into PDF effortlessly.
Apart from that, using this utility, you can convert OLM to PST, HTML, EML, RTF, and MSG formats.
Moreover, it supports the OLM files of Outlook 2021, 2019, 2016, 2013, 2010, and 2007 versions for Mac & Windows.
So, just download & install this software on your PC and follow the below steps to know how it works.
Step 1: Launch Stellar Converter for OLM on your PC. Then, choose the Browse option to select the OLM file.
Step 2: Once you’ve selected the OLM file >> click Convert button. The program begins scanning the chosen file.
Step 3: After scanning, the program displays the preview of all the emails in a 3 pane windows. Now, you can simply click on any email in order to view its content & right-click for saving the mail as the PDF file.
Step 4: If you want to save the multiple emails from various email folders in the PDF file, choose the wanted emails & click on the ‘Save Converted Mailbox’ option.
Step 5: Now, you have to choose the “PDF” from ‘Save as’ dialog-box. Then, click on ‘Next.’
Step 6: Now, click on ‘Browse’ to choose the Destination Path in order to saving the converted PDF file.
Step 7: The program is saving a converted PDF file.
Step 8: Finally, the selected mailbox will be saved at the preferred location.
Bottom Line
Well, it is important to save Outlook email as PDF for reports and backup purposes. Nevertheless, there’s no direct option in Microsoft Outlook for saving emails in the PDF format. As you can see, in this post, I have specified complete steps to perform this task.
However, if you want to save Outlook emails as PDF with attachments then you must try Stellar Converter for OLM tool.
I hope you liked this post.
